5 Tips and Tricks for Using Word for Business

Helpful features can save you money and time

Most individuals don’t use every feature built-in with their software applications. We tend to identify those we find helpful and call it a day.

Here are 5 functions within Microsoft Word, the word-processing software in Microsoft Office that I use in my organization to conserve time and money.

  1. Create and develop your company’s letterhead, selecting from a selection of free clip art from Microsoft.

    Something every service requires is official letterhead. You do not have to buy it. If you know the style you desire, you can produce it in Microsoft Word and wait as a design template to use repeatedly.

    Creating a letterhead does not need to be complicated; it can be as easy as the company name, telephone and address number. Word offers a variety of fonts, and you can vary type sizes.

    You might wish to add art to your letterhead. You can scan in your logo and use it in your letterhead. Or there is another alternative.

    Microsoft keeps a substantial collection of free clip art. If you desire to add a flower, Microsoft has more than 1,000 styles. The clip art collection is offered to registered users of Word. You’ll find it at Microsoft Office’s Design Gallery Live.

    Microsoft likewise offers free design templates for kinds, labels and letters. They’re situated in the Template Gallery. (Most run in Word, although some need other software application. The task management design templates need Microsoft Project 2000 or a later variation.)

  2. Send out the same letter to many individuals without attending to each separately.

    Often you need to make a marketing pitch to all of your customers. Or you want to reveal a modification in your personnel. This can appear difficult however it doesn’t need to be. Word’s Mail Merge tool simplifies things significantly.

    Essentially, Word utilizes a list of names and addresses from a table. The table can be developed in Word, in Microsoft Access or perhaps in Microsoft Outlook. All belong to Microsoft Office.

    This certainly works finest with preparation. You’ll most likely need a database and Access is the much better way to choose that. However the finding out curve here is much steeper than putting everything in Excel (also part of Microsoft Office). I’ll use Excel as the example however bear in mind that you have more options.

    Start this process with your letter. The same letter goes to everyone; you can’t do a great deal of customisation. When you compose the letter, leave area for the person’s address and the salutation.

    When establishing Excel, you certainly need the individual’s name and address. You’ll also require a salutation field. If Rocky Jones is one of individuals getting the letter, you may want the salutation to be Dear Rocky. The salutation might be Dear Dr. Jones if your relationship with Dr. Rocky Jones is more official. The names in the Salutation column would be “Rocky” or “Dr. Jones.”

    Next, open your letter. Follow the wizard’s instructions on the ideal side of the screen.

    In addition to letters, you can resolve envelopes and labels with Mail Merge. It can make life a lot much easier.

  3. Include a watermark to a file so everybody understands that it is a draft.

    If you are flowing a proposition to your personnel, you don’t want it incorrect for the ended up item. An excellent way to avoid that is a watermark that says “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is plainly noticeable on the document, but does not harm the legibility of the writing. You can even develop it in a variety of colours.

    You can likewise use a picture for a watermark. 바카라 사이트 You can utilize a drawing or photo of a flower that would appear on whatever you print.

    To utilize the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. If you expect to utilize a watermark regularly, develop a design template (see No. 1 above).

    Remember that there is a fine line between irritating and cool. If people need to struggle to read the file since of the watermark, they may give up.

    When a sales strategy or another file is returned to you, it is sometimes tough to see changes made by others. Word has a simple way to show them to you.

    Here are the instructions for Word 2002/2003: First, open the more recent Word document. Browse to the original Word document.

    For Word 97/2000: Click Tools. Discover the initial Word document and click it as soon as so it is highlighted.

    In some cases, the advancement of a file is so arduous that we lose sight of what we’re trying to do. Looking back at previous variations can help.

    That’s simple to do in Word. Click File > > Versions. Select “Automatically conserve a version on close.” Every time you close the file, that version will be conserved.

    When you want to look at an old variation, follow the same course. All of the versions will be listed in the box.

    Or, you can erase individual versions.

    For some

    Essentially, Word utilizes a list of names and addresses from a table. Here are the directions for Word 2002/2003: First, open the newer Word document. Search to the original Word file. For Word 97/2000: Click Tools. Discover the initial Word file and click it when so it is highlighted.